Team Executive Assistant

Interactive Executive Support Coordinator: London, UK Role Overview A proactive and detail-oriented Executive Support Coordinator providing essential support to the Interactive Leadership team. This role is focused on diary and time management, operational effectiveness, and administrative excellence. It is designed as a developmental position, offering a clear pathway to the Executive Assistant role. The successful candidate will ensure the smooth running of executive schedules and support day-to-day operations, gaining exposure to leadership activities and organisational priorities. What success looks like Executives’ time is efficiently managed – calendars are organised, meetings are scheduled with purpose, and priorities are clear. Leadership activities run smoothly – coordination across teams and stakeholders is seamless. Stakeholder interactions are professional and well-managed – internal and external communications are timely and effective. Operational processes are streamlined – administrative tasks are handled proactively, minimising friction. Growth and development – the role provides exposure to executive-level operations, preparing the candidate for advancement to an Executive Assistant position.

• Proactively manage complex executive calendars, scheduling meetings across global time zones and prioritising high-value activities.
• Coordinate internal and external appointments, ensuring optimal use of executive time.
• Prepare daily and weekly schedules, anticipating potential conflicts and resolving them efficiently.
• Provide administrative support including travel arrangements, logistics, and expense management.
• Assist with preparation for meetings, briefings, and events—ensuring executives are equipped with relevant materials.
• Support the execution of key leadership activities, tracking actions and outcomes.
• Facilitate communication between executives and stakeholders, drafting correspondence and organising briefing materials.
• Coordinate with internal teams to ensure alignment on priorities and deliverables.
• Maintain robust systems and processes for efficient day-to-day operations.
• Act as a central point of contact for scheduling and operational queries.
• Build trusted relationships across the organisation to enable efficient execution.
• Handle sensitive and confidential matters with discretion.
• Support executives at industry events, conferences, and trade shows, assisting with scheduling and logistics.
• Prepare event schedules and stakeholder engagement plans.

• Experience in a fast-paced, complex environment supporting senior leaders. (required)
• Values led. (required)
• Strong organisational and prioritisation skills, with a keen attention to detail. (required)
• Proactive approach, able to anticipate needs and operate with minimal direction. (required)
• Excellent communication skills, confident engaging with stakeholders at all levels. (required)
• High levels of discretion, judgement, and professionalism. (required)
• Ambition to grow into an Executive Assistant role. (required)

• Up to 25% travel expectations.
• At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.