HR Operations Specialist

We are currently looking for an HR Operations Specialist to join our team in Poland. This is a fully on-site position from Warsaw office!

• Request and collect necessary personal documents and data from new hires.
• Verify completeness and compliance of documentation with internal and legal standards.
• Update and maintain employee records in the HR tool - HiBob.
• Prepare employment contracts and annexes in line with organisational and legal requirements.
• Ensure all onboarding documentation is completed and filed appropriately.
• Handle administrative aspects of contract changes (e.g., promotions, salary adjustments).
• Manage termination processes, including documentation and offboarding steps.
• Serve as a point of contact for new hires regarding administrative and HR matters.
• Prepare regular and ad-hoc HR reports (e.g., headcount, attrition, absences, contract status)

• Excellent command of English and Polish minimum level B2
• Proven experience in HR administration or operations for the Polish market, preferably in an international environment.
• Experience with HRIS systems, HiBob will be a plus.
• High attention to detail and strong organisational skills.
• Ability to manage sensitive and confidential information with integrity.
• Proficient in Google suite, Slack.
• Strong communication skills and a service-oriented attitude.

• Official employment and full medical insurance;
• Competitive salary;
• Working in a dynamic International company;
• Birthday celebration present;
• Ability for career and professional growth within the company;
• Sportscard (Multisport) - partly covered & team-building events and activities;
• Sunny, spacious office;
• Wedding and newborn gifts;
• Time for proper rest and 20-26 working days of annual vacation, maternity leave support;