Personal Assistant

Now we're on the lookout for a skilled and dynamic Personal Assistant to become an integral part of our team, working hand-in-hand with one of our esteemed top managers. This is a unique opportunity to directly support and collaborate closely with a key decision-maker within our organization, playing a pivotal role in their day-to-day operations and contributing to their overall effectiveness and success.

• Provide comprehensive administrative and lifestyle support to the executives;
• Act as the point of contact between the manager and internal/external clients;
• Manage the extensive schedule, including meetings and calls with participants in different time zones;
• Organize and coordinate business and private trips, including arranging visas, transportation, accommodation, restaurants, business events, and entertainment;
• Maintain records of personal documents (passports, insurances, vehicle and real estate certificates) and ensure their renewal upon expiration;
• Handle all the requests and queries appropriately;
• Produce reports, presentations and briefs.

• Proven work experience as a Personal Assistant (required);
• Advanced knowledge and skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) (required);
• Fluency in spoken and written English (required);
• Up-to-date with the latest office gadgets and applications (required);
• Ability to multitask and prioritize daily workload (required);
• Excellent verbal and written communication skills (required);
• Discretion and confidentiality (required);
• Quick-thinking, excellent organizational skills, attention to detail (required);
• Out-of-the-box thinking (required).

• Learning and development opportunities and interesting, challenging tasks.
• Opportunity to develop language skills, with partial compensation for the cost of English and Portuguese language classes (for localization purposes).
• Partial compensation for tennis and padel lessons.
• Urban Sport membership benefit (the most diverse sports and wellness offering in Europe, with more than 50+ activities).
• Private medical coverage, including inpatient, outpatient, dental care, annual check-ups, and maternity support.
• Time for proper rest, with 24 non-business days per year and an additional 6 paid sick days.
• Transport compensation - 200 euros net per month.
• Competitive remuneration level with annual review.
• Team building activities.