Office Coordinator (Part-time)

This part-time Office Coordinator role involves managing the daily operations of the reception area, handling correspondence, and assisting with administrative tasks. The position requires a high degree of responsibility and accuracy in a fast-paced environment.

• Manage daily work at Evolution reception.
• Greet, assist, and/or direct the public to the appropriate host employee.
• Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners.
• Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy.
• Cooperate with Security.
• Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
• Ensure compliance with all company policies, procedures, and guidelines.
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms.
• Replace colleagues during their vacations, sick leaves, and other absences.
• Deal with customer complaints or issues.
• Suppliers management and supervision.
• Assist with daily purchases.
• Other direct managers assigned duties.

• Secondary education (required).
• Fluent knowledge of English and Lithuanian (required).
• Russian language will be considered as an advantage (nice-to-have).
• High sense of responsibility, punctuality, accuracy, flexibility and attention to details (required).
• Ability to accurately fulfill the Office Management orders and work tasks (required).
• Tact and discretion for dealing with confidential information (required).
• Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment (required).
• Ability to work independently and in a team (required).
• Good communication skills (required).

• Salary: from 700 EUR gross
• Working hours: Monday to Friday, 8:00 AM - 12:00 PM
• Challenging work in a dynamic international team
• A competitive remuneration package
• Professional and personal development
• Opportunities to progress within the company
• Reliable and friendly colleagues