HR Admin Specialist - Middle
SOFTSWISS is looking for an HR Admin Specialist to support day-to-day HR operations across multiple locations. In this role, you will ensure the smooth execution of employee lifecycle processes, maintain HR data accuracy, and provide administrative support to employees and stakeholders. You will be responsible for managing HR documentation, supporting onboarding and offboarding processes, maintaining HR records, and ensuring efficient collaboration between employees, managers, legal counsels, and cross-functional teams.
- Handling employment contracts across multiple locations: Malta, Cyprus, Lithuania, Bulgaria, SA, and Greece.
- Partnering with directors, legal counsels, and employees (managing onboarding, sending change notifications, and requesting/providing necessary details for contract execution).
- Generating and exporting HR reports upon request.
- Managing working hours and time-off records according to internal processes, and sharing this data with cross-functional teams in a timely manner.
- Conducting regular data audits within the HRMS to ensure data integrity.
- Managing employee terminations (closing related tasks, timely data sharing with relevant departments, and updating timesheets).
- Preparing and maintaining timesheets for specific group entities/companies.
- Assisting with the preparation of employment certificates, reference letters, and other official documents upon employee request.
- Providing guidance on labor law queries to cross-functional teams (in collaboration with local legal counsels).
- At least 2 years of proven experience in HR administration and personnel documentation (required).
- Exceptional attention to detail, accuracy, and strong organizational skills when handling paperwork (required).
- English proficiency at B2 level or higher (both written and spoken) (required).
- Russian level (C1) (required).
- Outstanding, friendly communication skills and a collaborative mindset (required).
- Prior experience working in an international company (nice-to-have).
- Experience with HRMS platforms (e.g., HiBob) (nice-to-have).
- Private health insurance
- Sports benefits
- Comprehensive Mental Health Program
- Free English lessons (online)
- Local language courses
- Paid time off
- Maternity leave support
- Referral program rewards
- Upskilling, internal workshops, and participation in professional conferences and corporate events
SOFTSWISS is a global tech expert with over 15 years of experience in providing innovative iGaming solutions. The company offers comprehensive software for online casinos, sports betting, and affiliate management. To expand its global presence, in 2024, SOFTSWISS acquired Turfsport, a leading South African betting software provider, and a significant stake in Ously Games GmbH, the company behind the fastest-growing European social casino, SpinArena.net. Additionally, the company appointed Formula 1 legend Rubens Barrichello as Non-Executive Director in Latin America, focusing on Brazil's growing market. SOFTSWISS is committed to transforming the iGaming and entertainment industry for the better through tech innovations. The Team helps operators and providers establish enduring partnerships by building profitable and scalable businesses.