Office Coordinator

We are seeking a proactive, highly organised, and adaptable Office Coordinator to oversee the day-to-day operations of our St Albans office. Acting as the central point of contact for workplace management, you will ensure the office remains safe, efficient, and welcoming for employees and visitors alike.

• Manage the day-to-day operations of the office, ensuring a professional, organised, and productive working environment.
• Act as the designated point of contact for office Health & Safety compliance.
• Serve as the primary Fire Warden and First Aider for the office, completing relevant training where required.
• Maintain Health & Safety records, conduct risk assessments, and ensure safety equipment is regularly inspected and maintained.
• Manage office inventory, including stationery, supplies, refreshments, and workplace essentials.
• Monitor and manage the local office budget, ensuring accurate expense tracking and cost-effective purchasing.
• Liaise with external suppliers, contractors, and building management regarding facilities, maintenance, and office services.
• Support the Executive Assistant with administrative processes and operational activities.
• Maintain strict confidentiality when handling sensitive business and personal information.
• Contribute to creating a positive workplace culture and employee experience.

• Previous experience in office administration, office management, workplace coordination, or facilities management (required).
• Strong organisational and time management skills with the ability to prioritise competing tasks effectively (required).
• Excellent interpersonal and communication skills, with a friendly and approachable manner (required).
• Proactive, resourceful, and solutions-focused approach to problem-solving (required).
• Comfortable working independently and managing responsibilities with minimal supervision (required).
• Proficiency with Google Workspace, Slack and/or other standard office systems (required).
• Ability to maintain discretion and professionalism when working with confidential information (required).
• Experience managing budgets, invoices, or office-related expenses (nice-to-have).
• Previous knowledge of Health & Safety, Fire Safety, First Aid, or workplace compliance (nice-to-have).
• Willingness to undertake Health & Safety, Fire Warden, and First Aid training where required (nice-to-have).
• Full UK driving license and access to own vehicle (nice-to-have).

• Flexible working structure with the option of 4 or 5 days per week.
• Comprehensive training and professional certifications, including First Aid and Fire Safety.
• Opportunity to work closely with senior leadership and contribute to key business initiatives.
• Supportive, collaborative, and people-focused working environment.
• A varied and rewarding role with opportunities for professional growth and development.

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