Associate Payroll Analyst
Description
This role is for an Associate Payroll Analyst who will support the monthly payroll cycle, coordinate with external payroll providers, administer employee benefits, track time-off and leave, manage new hire setups, process reimbursements, and provide customer service for payroll-related inquiries. The position is within the Internal Finance team and is a full-time, hybrid role based in Lisbon, Portugal.
Responsibilities
- Assist with the monthly payroll cycle by collecting data, validating inputs, checking for discrepancies, and supporting final closing activities.
- Coordinate with our external payroll BPO to ensure data is submitted on time, and assist with collecting necessary documentation for statutory reporting (eSocial).
- Administer employee benefits (health, dental, meal vouchers, life insurance).
- Assist with monthly reconciliations and review vendor invoices for accuracy before passing them to Accounting.
- Track and monitor vacation schedules, sick leaves, and time-off requests.
- Support ensuring calculations for vacations and terminations are processed accurately and within local deadlines.
- Execute the payroll and benefits setup for new hires during the onboarding process.
- Maintain accurate and up-to-date employee records across all Payroll and HR systems.
- Process employee expense reimbursements through payroll.
- Assist in compiling monthly data for routine reports (such as benefits utilization and cost tracking).
- Act as the first line of support for employees' day-to-day inquiries regarding payroll, benefits, and time-off, escalating complex issues when necessary.
Requirements
- Experience working with payroll vendors (BPO) and Payroll & HR systems.
- Analytical skills with attention to detail and accuracy.
- Ability to manage multiple processes and deadlines in a fast-paced environment.
- Strong communication skills and ability to support employees and stakeholders.
- Advanced English and Portuguese (Mandatory).
- Intermediate to advanced French (with opportunities to interact with the French payroll).
- Experience in Payroll and Benefits administration (If in Brazil or France).
- Experience in multinational companies.
- Familiarity with HR/payroll systems.
- Familiar with Brazilian labor laws and statutory requirements (e.g., eSocial).
Benefits
- 20 to 25 days of holiday to support a healthy work-life balance
- Monthly team outing allowance to enjoy social events with your colleagues
- Office perks such as refreshments (coffee, sodas etc.), breakfast, fruit and snacks
- Meal card to enjoy a daily lunch allowance to make your workdays even more convenient
- Well being support our health allowance covers gym memberships, massages, and much more to help you feel your best
- PLUS additional benefits designed to enhance your work-life experience!