Office Coordinator
Description
The Office Coordinator is responsible for managing the daily operations of the Evolution Spinola reception area. This role involves greeting and assisting visitors, handling correspondence, managing deliveries, and coordinating administrative records. The Office Coordinator also plays a part in ensuring smooth office functioning by assisting with meeting preparations and managing supplier relationships.
Responsibilities
- Manage daily work at Evolution Spinola reception
- Greet, assist, and/or direct the public to the appropriate host employee
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
- Manage taxi service, visitors’ sign-up system, and register visitors in line with the policy
- Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
- Ensure compliance with all company policies, procedures, and guidelines
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
- Replace colleagues during their vacations, sick leaves, and other absences
- Deal with complaints or issues
- Suppliers management and supervision
- Assist with daily purchases
- Other direct managers assigned duties
Requirements
- Fluent knowledge of English language will be considered as an advantage
- High sense of responsibility, punctuality, accuracy, flexibility and attention to details
- Ability to accurately fulfil the Office Management orders and work tasks
- Tact and discretion for dealing with confidential information
- Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
- Ability to work independently and in a team
- Good communication skills
Benefits
- Challenging work in a dynamic international team
- A competitive remuneration package
- Professional and personal development
- Opportunities to progress within the company
- Reliable and friendly colleagues
