Office Coordinator
Description
The Office Coordinator role at Evolution is responsible for managing the daily operations of the reception area and ensuring a smooth administrative flow within the office. This position requires a proactive individual who can handle a variety of tasks to support the team and maintain an organized work environment.
Responsibilities
- Manage daily work at Evolution reception
- Greet, assist, and/or direct the public to the appropriate host employee
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
- Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy
- Cooperate with Security
- Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
- Ensure compliance with all company policies, procedures, and guidelines
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
- Replace colleagues during their vacations, sick leaves, and other absences
- Deal with customer complaints or issues
- Suppliers management and supervision
- Assist with daily purchases
- Other direct managers assigned duties
Requirements
- Secondary education
- Fluent knowledge of English and Lithuanian
- Russian language will be considered as an advantage
- High sense of responsibility, punctuality, accuracy, flexibility and attention to details
- Ability to accurately fulfill the Office Management orders and work tasks
- Tact and discretion for dealing with confidential information
- Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
- Ability to work independently and in a team
- Good communication skills
Benefits
- Salary - from 1550 EUR gross
- Challenging work in a dynamic international team
- A competitive remuneration package
- Professional and personal development
- Opportunities to progress within the company
- Reliable and friendly colleagues
