Office Coordinator
Description
This role is for an Office Coordinator. The position involves managing the daily operations of the reception area, handling correspondence, and maintaining administrative records. The Office Coordinator will also assist with meeting preparations and manage various office systems.
Responsibilities
- Manage daily work at Evolution reception
- Greet, assist, and/or direct the public to the appropriate host employee
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
- Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy
- Cooperate with Security
- Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
- Ensure compliance with all company policies, procedures, and guidelines
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
- Replace colleagues during their vacations, sick leaves, and other absences
- Deal with customer complaints or issues
- Suppliers management and supervision
- Assist with daily purchases
- Other direct managers assigned duties
Requirements
- Secondary education (required)
- Fluent knowledge of English and Lithuanian (required)
- Russian language will be considered as an advantage (preferred)
- High sense of responsibility, punctuality, accuracy, flexibility and attention to details (required)
- Ability to accurately fulfill the Office Management orders and work tasks (required)
- Tact and discretion for dealing with confidential information (required)
- Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment (required)
- Ability to work independently and in a team (required)
- Good communication skills (required)
Benefits
- Salary - from 1550 EUR gross
- Challenging work in a dynamic international team
- A competitive remuneration package
- Professional and personal development
- Opportunities to progress within the company
- Reliable and friendly colleagues
