Office Coordinator
Description
We are looking for a Office Coordinator to join our team in Sofia. In this role you will manage all general Office tasks to ensure a smooth day-to-day running of the office. This includes managing various systems, supervising processes, handling correspondence, and ensuring compliance with company policies. You will also be responsible for maintaining the office environment, managing supplies, and assisting with various operational duties.
Responsibilities
- Manage the biometric and access control systems (fingerprint and access cards), HelpDesk system, taxi services, and visitor registration in line with company policies.
- Supervise the parking allocation process and maintain accurate records for staff, guest, and supplier parking slots.
- Handle all incoming and outgoing correspondence.
- Cooperate with Security.
- Keep in order company-related agreements, invoices, guarantees and protocols.
- Ensure compliance with all company policies, procedures, and guidelines.
- Conduct routine inspections, manage office stock, and oversee storage organization.
- Order, track, and distribute office supplies, groceries, and stationery.
- Manage office furniture inventory and utilization.
- Maintain the condition of the office and arrange necessary technical repairs.
- Allocation of office space and equipment (furniture, seating).
- Act as a point of contact and communicate on behalf of the Office Operations Management.
- Monitor and inspect cleaning conditions at the office.
- Replace colleagues during their vacations, sick leaves, and other absences.
- Deal with customer complaints or issues.
- Suppliers management and supervision.
- Assist with daily purchases.
- Other direct managers assigned duties.
Requirements
- Secondary education
- Fluent knowledge of English and Bulgarian
- High sense of responsibility, punctuality, accuracy, flexibility and attention to details
- Ability to accurately fulfil the Office Management orders and work tasks
- Tact and discretion for dealing with confidential information
- Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
- Ability to work independently and in a team
- Good communication skills
Benefits
- Challenging work within a dynamic international team
- Excellent environment for personal and professional development
- Friendly and reliable colleagues
- Environment tailored to allow you to realize your full potential
- Many opportunities to grow and prove yourself
- Social Benefits - Multisport card, additional medical insurance
- Modern office in the city center with an amazing view
