Scheduling Specialist

This role is for a Scheduling Specialist who will manage employees' monthly shift work and ensure all shifts are covered and live tables operate without interruption. The specialist will collaborate with managers, use various internal systems, and work towards achieving scheduling function KPI targets. The position involves initiating efficiency changes, implementing new procedures, and operating in shifts to handle emergencies that may impact the schedule. Additionally, the role includes reporting hours for payroll, tracking attendance, distributing documentation, and training new employees or managers. Planning and forecasting staffing levels are also key responsibilities.

• Manage employees’ monthly shift work - schedule and any changes throughout the month based on business needs by ensuring that all shifts are always covered, and live tables work with no interruptions
• Manage and approve or reject any schedule events (vacations, sick leave, maternity, paternity leaves, etc.), ensure appropriate coverage is in place
• Collaborate with managers on shift in advance in case certain scheduling tasks need to be handled on shift when out of office hours
• Use various internal systems including but not limited to JIRA, WIKI, MS Office and scheduling software NEVOS, etc.
• Ensure that scheduling function KPI targets are achieved – rotation efficiency, overtime, native language coverage, shuffle service coverage, etc.
• Attendance on meetings organized by direct manager or other departments
• Initiate scheduling efficiency changes, implement different procedures to improve schedule management and workflow
• Responsible for specific projects and tasks
• Operate in shifts, answer scheduler phone (call-outs/lateness/other emergencies which can impact the schedule)
• Inform employees about changes in their schedule via phone/emails
• Perform other duties, as asked by the manager, which are related to this position and which meet the qualifications
• Replace colleagues during their vacations, sick leaves and other absences. Replacement takes place during working time, and it is not considered as additional work
• Payroll - reporting hours from NEVOS to payroll department
• Attendance Tracking - Accurate records, Distribute Documentation to management Team for Issuance
• Training of new employees or other managers to cover scheduling duties while out office
• Manage planning and forecasting of the staffing levels (leavers and potential drop outs)

• High School Diploma required
• 1-2 years of experience scheduling in any field preferred but not required
• Intermediate to advanced knowledge of excel functions
• Organizational skills and high attention to detail
• Excellent time management
• Ability to work independently or as part of a team
• Sense of urgency

• Competitive Hourly Rate ($21)
• Paid Time Off
• Paid Holidays
• Employee Referral Program
• Medical, Dental & Vision Insurance Plans
• Company Paid Life and AD&D Insurance
• Commuter Flexible Spending Account (FSA)
• Nationwide Employee Discount Program
• Full Training & Growth Opportunities