Administration & Office Lead

As Poland Administration Lead, you will help create a well-organized, welcoming, and positive workplace. You will manage the daily running of the Kraków office, support employees and guests, and help make sure office processes work smoothly. This position is based in Poland and follows a hybrid model, requiring four days per week in the Kraków office, with business trips to Warsaw.

• Coordinate the daily operations of the office and make sure administrative processes run smoothly.
• Manage office supplies, equipment, resources, and inventory, ensuring everything needed for daily work is available.
• Coordinate with building management, vendors, and service providers on office maintenance, repairs, safety, and improvements.
• Partner with the PC team to support employee onboarding and help new joiners have a positive first experience.
• Coordinate onboarding logistics, including workspace readiness, access, and first-day support.
• Support budget preparation, track office expenses, and monitor office-related spending.
• Help maintain a clean, safe, and comfortable office environment.
• Plan and coordinate in-house and off-site activities, including office events, team gatherings, and employee experience initiatives.
• Welcome guests and visitors, ensuring they have a professional and friendly experience.
• Manage travel arrangements, including flights, hotels, and related logistics.
• Suggest and implement simple improvements that support employee experience, engagement, and office culture.

• Solid experience in office administration, workplace management, operations, or a similar role.
• Excellent communication and stakeholder management skills.
• Strong collaboration skills paired with the capacity to establish positive relationships with employees, vendors, and leaders.
• A practical, solution-focused approach to solving problems.
• Good planning and coordination skills, especially for office projects and events.
• Polish at advanced or native level and English at upper-intermediate level or higher.
• Strong verbal and written communication skills.
• The ability to manage several tasks at the same time and stay organized.
• A positive and supportive approach, with the ability to help build an inclusive and welcoming work environment.
• Strong ownership, reliability, and the ability to complete tasks on time.
• Good prioritization skills coupled with adaptability when needs change.
• Strong attention to detail.
• A focus on delivering a magical experience for both employees and guests.
• Confidence in tracking office budgets, expenses, supplies, and vendor-related costs.
• A team-oriented approach and willingness to contribute to a collaborative office culture.
• Experience in the IT industry would be an advantage.