HR Coordinator
Description
We’re looking for an HR Coordinator to join our team in Warsaw, Poland. In this role, you will be a key driver of our people operations, blending recruitment support with a passionate focus on onboarding and employee engagement. If you are a proactive, detail-oriented individual who thrives in a fast-paced environment and enjoys creating a welcoming workplace, we want to hear from you. This is a fully on-site role based in our local office.
Responsibilities
- Manage the end-to-end onboarding for new hires including orientation sessions.
- Coordinate pre-employment logistics including labor medicine (medycyna pracy) and OHS (BHP) training.
- Prepare HR documentation in compliance with the Polish Labor Code for various contract types such as Umowa o Pracę and B2B.
- Assist the recruitment team by scheduling interviews across multiple time zones and maintaining data in the Applicant Tracking System.
- Organize local team-building events and manage the office integration budget.
- Administer local benefits including MultiSport cards and LuxMed or Medicover platforms.
- Generate weekly reports on recruitment funnels and onboarding completion rates.
- Maintain employee personal files (akta osobowе) and ensure strict compliance with GDPR (RODO).
Requirements
- 3+ years of experience in HR or recruitment coordination within an international company.
- Practical knowledge of the Polish Labor Code regarding hiring and termination.
- Experience using ATS or HRIS tools such as Greenhouse or HiBob/BamboHR.
- Strong organizational skills for high-volume scheduling and event logistics.
- Professional fluency in Polish and English for daily communication.
- High attention to detail in data entry and document preparation.
- Ability to work independently and manage the employee journey from offer to offboarding.
Benefits
- Career growth opportunities in an international and dynamic environment;
- Opportunity to develop language skills with partial compensation for language courses;
- Special gifts for birthdays, weddings, and newborns;
- 20 working days of paid annual vacation, plus paid sick leaves;
- Office snacks and refreshments;
- Sports package to support a healthy lifestyle;
- Comprehensive medical insurance for you and your partner;
- Comfortable office with great facilities in a prime location;
- Exciting corporate events, team-building activities, and international company parties.
