Talent & Guest Travel Coordinator
The Talent & Guest Travel Coordinator is responsible for managing all travel logistics for talent, guests, and key contributors across Playmaker podcasts and shows. This role ensures seamless, efficient, and cost-effective travel experiences, supporting production schedules while providing a high-touch, professional experience for all travelers. We will only consider applications in English with an English CV.
Key Responsibilities
Travel Booking & Logistics
- Book and manage all flights, hotel accommodations, and ground transportation (car services, rentals, rideshare) for talent and guests.
- Coordinate travel based on production schedules, shoot locations, and talent availability.
- Monitor travel itineraries and proactively adjust bookings for delays, cancellations, or schedule changes.
Communication & Coordination
- Serve as the primary point of contact for talent and guests regarding travel details.
- Distribute clear itineraries, confirmations, and arrival instructions in advance of travel.
- Coordinate with production, talent managers, and on-site teams to ensure alignment.
- Must have iMessage
Budget & Cost Management
- Source the most efficient and cost-effective travel options while maintaining comfort and reliability.
- Track travel expenses and ensure bookings align with approved budgets.
- Submit invoices, receipts, and expense documentation in a timely manner.
Vendor & Partner Management
- Work with airlines, hotels, and car service providers to secure preferred rates and reliable service.
- Maintain relationships with trusted travel vendors and on-the-ground transportation partners.
Problem-Solving & Support
- Troubleshoot travel issues in real time, including missed flights, delays, rebookings, and last-minute changes.
- Provide on-call support during active travel and production days as needed.
Job requirements
- 2+ years of experience coordinating travel, logistics, or operations (media, entertainment, sports, or events preferred).
- Strong attention to detail and organizational skills.
- Ability to manage multiple itineraries simultaneously in a fast-paced environment.
- Excellent written and verbal communication skills.
- Calm, solution-oriented mindset when handling last-minute changes.
- Proficiency with travel booking platforms and expense tracking tools.
- Flexible schedule with availability outside of standard business hours when productions require.
Preferred Skills
- Experience working with talent, executives, or high-profile guests.
- Familiarity with podcast, production, or live event workflows.
- Knowledge of travel policies, contracts, and vendor negotiations.
Better Collective is a digital sports media group operating a House of Brands of leading digital sports media, sports betting media and esports communities. Incorporated in Denmark in 2004, Better Collective remains under the direct management of its original founders, Jesper Søgaard and Christian Kirk Rasmussen. Since our inception, we have undergone substantial growth driven by successful acquisitions to realize our ambitious vision of becoming the leading digital sports media group. Headquartered in Copenhagen, Denmark, Better Collective operates across more than 20 offices around the world. Better Collective covers a vast range of sports that spans from the most popular leagues – such as the Premier League and the NFL to niche competitions. Through our brands, fans can explore the exciting world of sports through various content formats such as exclusive videos, engaging podcasts, editorial sports news, and expert commentary on the latest and upcoming sports events. Across our House of Brands our wide range of content engages a sports audience of more than 450 million visits on a monthly basis. These brands include HLTV, FUTBIN, Betarades, Action Network, Playmaker HQ, VegasInsider, CanadaSportsBetting, The Nation Network as well as Bolavip that are a part of our Latam sports media network, Futbol Sites. Our group has developed and continues to refine our unique set of digital capabilities and track record of attracting and driving sports fans to our brands. Combined with engaging and immersive content offerings, we are able to build and grow a strong and loyal audience across all our brands. On top of all this, we have developed a diverse and unique toolbox of business models, spanning from performance based marketing models within the sports betting space, where Better Collective is commissioned by advertising sportsbooks by either receiving a share of the revenue generated by the losses from the acquired customer or by receiving a single Cost per Acquisition fee (a fixed sum for each customer who claims an offer on our site that is redeemed by a sportsbook), to strategic partnerships, premium subscriptions, advertising as well as sponsorship deals. In combination, we have built a resilient and viable business, geared to deliver sustained future growth.
